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Writing a PID - Initial RFC's, Open Questions, Training & Appendix 13/13

01.Document Change History, Related Documents and Purpose
02.Project Scope Statement
03.Project Background
04.Project Definition
05.Assumptions, Dependencies and Constraints
06.Business Case
07.Organisation and Governance
08.Communications Plan
09.Quality Plan
10.Initial Project Plan
11.Project Controls
12.Initial Risks and Issues Log
13.Initial RFC's, Open Questions, Training & Appendix
14.Getting A PID Approved

13.0 Initial RFC's, Open Questions, Training & Appendix

And finally after what appears like a lifetime of work, we have finally reached the end of the Project Initiation Document. Just a few more sections to complete and you can start on getting the PID Approved and the project initiated.

13.1 Initial Requests for Change (RFC's)

You remember the previous sections relating to the Project Scope Statement? Well you might have thought, and not unreasonably, that if the project scope is high level that there can't be any requests to change it just yet. Well you would be wrong. Whilst these requests may not be coming from your Business Stakeholders but from elsewhere within the team unfortunately they are still one's to have the deal with. These type of requests usually occur where other earlier projects have failed to deliver all the functionality required. This then get's resolved with projects further down the line having to deliver some of the outstanding functionality. It's certainly not ideal but unfortunately there is little you can do.

The good news is that this is a somewhat rare situation unless you are in a New Media area in which case, future projects tend to build on the foundations of earlier projects. However if you do that this is the section where you will list the RFC's the project has accepted and will be delivering.

13.2 Open Questions

Thankfully not many Project Initiation Documents have this section because quite frankly it's a bit ridiculous. Essentially it is there to enable you to raise questions about Project Scope and Issues regarding how specific functionality will be delivered by the project. I'm not going to go into this section in anymore detail, because if you can't make something up on your own to go into this, then you're going to have a hard time being a Project Manager!

13.3 Training

This section is simply to enable you to document any Training requirements which your project has. So for example if you are launching a new version of SAP then those people who will be operating it once it is launched will probably need to be trained in how to use it.

13.4 Appendix

This is simply where you document any additional accompanying information which you think will be useful to the readers of the PID. If you are a consultant in an external 3rd party supplier, then this is where you would want to insert the CV's of the key resources which will be utilised on the project.

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